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How to use Identity Finder - Windows

October 21, 2014 by Sue Weier

Identity Finder is a software that looks for private (or "restricted") data on your computer and helps you remove or protect it.  Current campus policy strongly recommends that all employees have Identity Finder installed on their computers to comply with the Restricted Data Management policy.  You can read that policy on the CIO's website at https://www.cio.wisc.edu/RestrictedDataMgmt.pdf. 

If you are in a department supported by the LSS TechZone, you probably see the Identity Finder software pop up weekly with the results of your scan.  For many people, they never have to look further than that page.  However, if you are asked to scan your machine manually, the campus KnowledgeBase has very good directions for using Identity Finder. 

Scanning with Windows:

1.  Start Identity Finder from the Desktop, or Start -> Programs

You'll see a window titled either A) New Identity Finder Profile or B) Identity Finder Profile Sign In (shown below). 

IDF loginA) If the window is titled "New Identity Finder Profile" it means that you haven't been in Identity Finder before and you should set a password for Identity Finder.  Because the software looks for restricted data, it's important to keep it secure.  Enter and confirm a password that you will remember.

B) If the window is titled "Identity Finder Profile Sign In" it means that you already have a password.  Enter your password if you remember it. 

If you don't remember your password, you can skip it altogether and use Identity Finder as a guest.  Everything will work fine, but you won't be able to save the results.  That's OK to start. 

 

 

2. Click Open Advanced Interface to see the full Identity Finder screen.

IDF Search wizard

 

 

 

 

 

 

 

 

 

 

 

 

Identities3. Select what you want to search for.  Click Identities and make sure that Social Security is checked.  You can select other Identities if desired.

 

 

 

 

 

 

Locations4. Select where you want to search.  Click Locations -> Files ->Enable File Search.   By default, Identity Finder will look at your entire hard drive.  This can take a long time.  If you always save to My Documents, you can click that button instead of "My Computer".

 

 

 

 

 

IDF Start5. Click Main and then click the Start button.

 

 

 

 

 

 

 

 

 

6. Once your results appear, you'll want to eliminate the false positives and decide what to do with any actual restricted data.  For instructions, see the KnowledgeBase article, "Taking Action on the Scan Results" at https://kb.wisc.edu/page.php?id=12676.

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